You organized an event. People took photos. Now those photos are trapped in 50 different camera rolls, and you'll never see most of them unless you have a system to collect them.

This applies to every type of event: corporate conferences, team offsites, birthday parties, fundraisers, reunions, holiday parties, product launches, workshops, sports tournaments, school events. Anywhere a group of people gathers and takes photos.

The collection problem

After every event, the same thing happens:

Or worse — nobody asks, and hundreds of great photos sit on phones until they're deleted to free up storage.

The solution: one QR code

Print or display a QR code at your event. Attendees scan it with their phone camera. An upload page opens. They select photos and tap upload. You receive everything in your dashboard.

No app for anyone to download. No accounts to create. No explaining how to use a shared folder. Just scan and upload.

Setup (2 minutes)

  1. Create upload page: Go to getfiles.app, type your event name, click create
  2. Generate QR code: Go to qree.app, paste the link, download QR code (free, with scan analytics)
  3. Print or display: Print QR codes for tables/signs, or display on a screen

That's it. Your event photo collection system is ready.

By event type

Corporate events and conferences

Where to place QR codes: - Registration desk — attendees scan while waiting for their badge - On every table at lunch/dinner - At the main stage — display on a slide between sessions - Networking area — where people are already socializing and taking photos - At the exit — "Don't forget to share your photos!"

What to collect: Session photos, networking moments, booth visits, team photos, speaker shots.

Pro tip: Ask the MC to mention it once: "If you took any photos today, scan the QR code at your table to share them with the group." One announcement doubles participation.

Team offsites and retreats

Where to place QR codes: - On the itinerary printout - At the dinner table - In the Slack/Teams channel: drop the link directly

What to collect: Team activities, group shots, candid moments, scenery if it's an offsite location.

Pro tip: Make it part of the agenda. "5:00 PM — Upload your photos from today." If it's scheduled, people do it.

Birthday parties and celebrations

Where to place QR codes: - Near the entrance - At the bar or food table - Near the cake — everyone takes photos of the cake moment

What to collect: Candid party shots, group photos, the birthday moment.

Pro tip: Share the link in the party group chat AND have physical QR codes. Some people respond to messages, others respond to physical prompts.

School events

Where to place QR codes: - At the entrance of the gym/auditorium - On the event program handout - On the school's event webpage

What to collect: Performance photos, award ceremonies, sports moments, group photos.

Pro tip: Parents love sharing photos. Make it easy and you'll get hundreds.

Fundraisers and galas

Where to place QR codes: - On every table (same as wedding table cards) - At the auction display - Near the photo backdrop

What to collect: Attendee photos, auction moments, speeches, entertainment.

Pro tip: These photos are also great for marketing future events. Mention this in your ask: "Your photos help us promote next year's event!"

Sports tournaments

Where to place QR codes: - At the registration table - In the team areas - On the scoreboard area

What to collect: Game action, team photos, medal ceremonies, sideline moments.

Pro tip: Parents and teammates will upload the most. Make the QR code visible from the stands.

Maximizing participation

The QR code is passive — it works when people notice it. Active prompts multiply results:

Announce it. One verbal reminder is worth ten printed signs. "If you took any photos, scan the QR code to share them."

Make it visible. Big QR code on a poster > tiny QR code on a business card. People need to see it from 2 meters away.

Time it right. Prompt during downtime — lunch, breaks, waiting in line. Not during the main activity when people are focused.

Follow up. Send the link to the group after the event: "We'd love to see your photos! Upload here before Friday." This catches 30-50% more photos from people who forgot at the event.

Show results. If it's a multi-day event, share a few uploaded photos with the group: "Look what people are sharing!" Social proof encourages others to upload.

What you get

Open your dashboard after the event:

If you used qree.app for the QR code, you also see scan analytics: how many people scanned, when peak scanning happened, what devices they used.

After collection

For internal events: Share a curated album with the team. Use the best photos in the company newsletter or intranet.

For public events: Use photos for next year's marketing (with permission). Post highlights on social media. Include in the event recap email.

For personal events: Create a shared album with the highlights and send to attendees. People love seeing themselves in event photos.

Why not use existing tools?

Method Works for events? Friction
WhatsApp group Sort of Compresses photos, mixed with messages
Google Photos album If everyone has Google Account required, complex setup
Shared Drive folder If everyone has access Account required, messy folder
Instagram hashtag Public only Compressed, scattered, not everyone uses it
QR code → upload link Yes Zero friction — scan and upload

Custom branding

For corporate events, brand the upload page with your company logo and colors using getfiles.app. Attendees see your brand, not a generic tool. Makes the whole experience feel intentional and professional.

Get started

Create your event upload page at getfiles.app — 10 seconds, free. Generate a QR code at qree.app — 10 seconds, free. Print, display, announce, collect.

Every event generates hundreds of photos that never get shared. A QR code changes that.