When candidates apply for creative or technical roles, they often need to submit large portfolios alongside their resume. Email's 25 MB limit makes this painful for everyone.
The portfolio problem
- Design portfolios can be 50–200 MB (high-res images)
- Video reels can be 500 MB+
- Code repositories might include multiple files
- Candidates end up sending Google Drive links, which you have to request access for
The result: your inbox fills with "Hey, did you get access to my Drive folder?" follow-ups, and application review takes three times longer than the interview itself.
The solution
Include a file upload link in your job posting or application confirmation:
"Submit your application materials here: [getfiles.app link]
Please upload: - Resume (PDF) - Portfolio (PDF, ZIP, or individual files) - A short cover note about why you're interested in this role"
Benefits for recruitment
For candidates: One link, no file size stress, no formatting worries. Upload and move on.
For recruiters: All materials in one place per position. Download as ZIP. No chasing candidates for Drive access or re-sends.
Working with job boards
You can't always control the application process on LinkedIn or Indeed. But you can include the upload link in:
- Your careers page
- Automated confirmation emails
- Follow-up emails after initial screening
- The interview scheduling email
Using the file checklist for structured applications
Instead of a free-for-all upload, turn on checklist mode to require specific documents:
- Resume (required)
- Portfolio or link sheet (required)
- Cover letter (optional)
- Reference contacts (optional)
The candidate sees a clear list of what you expect, and their dashboard shows exactly what's still missing. This eliminates the "did they submit the portfolio?" back-and-forth entirely.
One page per role vs. one page for all roles
Two patterns work, depending on hiring volume.
One page per role (recommended for small teams): Title the page with the role and closing date — e.g., "Senior UX Designer — Applications (March 2026)". You get a clean ZIP of only that role's candidates. Expiration matches the hiring window.
One page for all roles (for agencies or high-volume hiring): Keep a single evergreen page. Rename uploads after download using candidate names or role tags. Less organized but faster for constant intake.
Quick setup for each role
Create one upload page per open position. Title it clearly: "Frontend Developer — Applications (March 2026)". Set expiration to match your application window. Turn on password protection if the role is confidential (internal hires, replacement searches).
FAQ
Do candidates need to create an account? No. They open the link, drop their files, and their upload is recorded. This removes a common friction point that makes applicants abandon the process halfway.
Can I collect a specific set of documents? Yes — checklist mode lets you list required items (resume, portfolio, cover letter) and the candidate sees a clear list of what's expected.
What file types are allowed? By default, most common document and media types (PDF, DOCX, PNG, JPG, MP4, ZIP). You can restrict to "documents only" or a specific extension whitelist if you want to block executables or unknown formats.
Is it safe for confidential searches? Yes. Upload pages can be password-protected so only candidates who receive the credentials can submit. The admin dashboard URL is a separate unguessable token — share only with your hiring panel.
What happens to the files after hiring closes? You download the ZIP before the page expires, then delete the page. Files are removed from the server three days after expiration.